2018 NACW Annual Conference
Call for Intent to Bid Proposals
Call for Intent to Bid
Conference Bid Timeline
The National Association of Commissions for Women (NACW) is seeking Bid Proposals for the 2018 Annual NACW Conference and Business Meeting.
If your Commission is interested in serving as the Host Commission for 2018, or other future year, please read the following instructions and complete the necessary requirements.
Send us a Notice of Intent to host the 2018 conference by email to NACW at firstname.lastname@example.org by April 30, 2017, letting us know you intend to bid. Once we receive that email, we'll send you the NACW Conference and Business Meeting Planning Guide.
The Intent to Bid letter should state the
Prepare Conference Bid Proposal Packet. Thoroughly review the enclosed Contents of the NACW Conference Bid Proposal Packet information. IMPORTANT: Final selection will be determined by a rating of each item.
Send the Conference Bid Proposal Packet by May 31, 2017, to NACW at email@example.com. Early submissions are welcomed.
April 30, 2017
Send Intent to Bid email notice to the NACW Conference Planning Team Chair at firstname.lastname@example.org by deadline.
May 31, 2017
Submit Final Conference Bid Proposal packet, including the hotel summary-comparison report, to the Conference Planning Team Chair to email@example.com. Proposals received after the deadline may not be considered. Please do not send Conference Bid Proposals by mail.
June 30, 2017
The Executive Committee will notify the commissions who submit bids of the final selection of Conference Host Commission.
July 12, 2017
The selected host commission will designate one person to serve as the host commission director and submit status reports throughout the planning
July 16, 2017
The 2018 Host Commission will make a formal presentation to participants at the annual conference. Please make sure someone from your commission is attending the 2017 conference.
August 31, 2017
NACW Executive Committee to approve and sign the Final Hotel Group and Event Sales contract and will submit the final signed contract to the host conference hotel.
The required contents of the conference bid proposal package as identified below is critical to your bid proposal. The omission of any information may cause your Commission to be excluded from the bid process. Please, take special care to review and include each item in your professional proposal.
1. The bid proposal package must include narrative sections addressing each of the following site solicitation criteria:
3. Additional cover letters of endorsement from any of the following:
The Hotel Comparison Summary Report should include the following information: