Future NACW Annual Conference
Call for Proposals
Call for Bid Proposals
Conference Bid Timeline
Download a copy of this information here.
The National Association of Commissions for Women (NACW) is seeking Bid Proposals for the 2019 and 2010 Annual NACW Conferences.
If your Commission is interested in serving as the Host Commission for either 2019 or 2020 (or another future year), please consider submitting a bid proposal for consideration.
Submit a notice of Intent Bid to host the 2019 conference by sending an email to NACW at firstname.lastname@example.org by February 15, 2018.
The Intent to Bid should state:
Once NACW has received your intent to bid, you will be sent a conference planning guide with additional information regarding the conference bid proposal packet.
Prepare Conference Bid Proposal Packet. Thoroughly review the Contents of NACW Conference Bid Proposal Packet (below) on what is needed for a success bid submission. IMPORTANT: Final selection will be determined by a rating of each item.
Send the Conference Bid Proposal Packet by March 31, 2018, to NACW at email@example.com. Early submissions are welcomed.
February 15, 2018
Send Intent to Bid email notice to the NACW Conference Planning Team Chair at firstname.lastname@example.org by deadline.
March 31, 2018
Submit Final Conference Bid Proposal packet, including the hotel summary-comparison report, to the Conference Planning Team Chair to email@example.com. Proposals received after the deadline may not be considered. Please do not send Conference Bid Proposals by mail.
May 31, 2018
The Executive Committee will notify the commissions who submit bids of the final selection of Conference Host Commission.
July 1, 2018
The selected host commission will designate one person to serve as the host commission director and submit status reports throughout the planning process. In addition, it is advisable for a member of the host commission attend the 2018 conference.
August 4, 2018
The 2018 Host Commission will make a formal presentation to participants at the annual conference. Please make sure someone from your commission is attending the 2017 conference.
August 31, 2018
NACW Executive Committee to approve and sign the Final Hotel Group and Event Sales contract and will submit the final signed contract to the host conference hotel.
The required contents of the conference bid proposal package as identified below is critical to your bid proposal. The omission of any information may cause your Commission to be excluded from the bid process. Please, take special care to review and include each item in your professional proposal.
1. The bid proposal package must include narrative sections addressing each of the following site solicitation criteria:
3. Additional cover letters of endorsement from any of the following:
The Hotel Comparison Summary Report should include the following information: